FAQs
GENERAL QUESTIONS
What is the rental fee and what is included?
Please find pricing and details about what is included here.
What is the capacity of the reception hall?
We can seat 150 for a reception with room for a buffet, DJ and dance floor.
When are payments due and do you have a payment plan?
We require $1,000 when you sign your contract to reserve your date. The balance can be paid off in equal payments over the following six months. In any case, the entire balance must be paid no later than 60 days prior to your event.
Do you require a damage deposit?
We require a Credit Card Authorization Form to be filled out as security against damage and loss.
How do I reserve a date?
You may email us and request a date and arrangements will be made to secure your reservation. You may also sign a contract when you tour the property.
Do I need to schedule a tour or can I just drop in?
We give tours by appointment only. Go here to schedule your tour.
What is the average budget of a couple getting married at Prima Vista?
Our average couple has a total wedding budget of $15,000-$20,000. We have had couples with lower guest counts be able to do it for $12,000-$14,000, and there are couples who have spent significantly more than $20,000.
Can we bring in our own vendors?
You are always welcome to bring in your own vendors at Prima Vista. Vendors who stay throughout the event (caterer, bartending, DJ, photographer, etc.) will need to meet our insurance requirements. Vendors must have a minimum of $1M per occurrence and $2M aggregate in liability insurance and name Prima Vista as an additional insured.
Can we bring in our own alcohol?
You bet! Alcohol must be served by a TABC-licensed bartender who meets our insurance requirements. Bartending services must have both liability insurance and Liquor Liability insurance with a minimum of $1M per occurrence and $2M aggregate, and name Prima Vista as an additional insured.
Do you have any all-inclusive packages?
We didn’t used to, but due to popular demand, we now offer several. We find that about half of our couples take advantage of the convenience and value built into these packages. Check them out here.
Will there be another wedding on the same day?
No! You will have exclusive use of the property on your wedding day.
Are there overnight accommodations nearby?
As a tourist hotspot, Wimberley has literally hundreds of lodging options for you and your guests. Here’s a good reference guide to get you started.
How many cars will your parking lot hold?
We’ve got plenty of space for up to 75 cars in our well-lit parking area. In addition, there are five paved and marked handicapped parking spaces.
Do you offer straight tables or round tables?
We have both straight and round tables. You can use all round up to 120 people, if you choose. Above this number, we use 8’ rectangular tables, as they take up less space.
Do you provide table linens, glassware, silverware, etc?
Your caterer and bartender will provide everything you need except linens. You may get your linens at a rental company or if you choose to purchase an Almost All-Inclusive Package, linens are included.
What happens if it rains?
Prima Vista has a built-in “Plan B”. Our covered pavilion can be weatherized for your wedding ceremony. You still get the great feeling of getting married outside without getting wet, (and with no need to spend $2,000-$4,000 on a tent). If you choose, you may get married inside in front of the fireplace, with your guests all seated at their reception tables.
What if my ceremony is offsite, but my reception is at Prima Vista? Does this change my rental fee?
Since we give you exclusive access to our property, and just host one event per day, the fee structure remains the same whether your ceremony is held offsite or with us.
Can our dog be a part of our wedding day?
We love dogs, and welcome them to Prima Vista, with certain stipulations. Dogs must be on a leash and handled by someone other than the bride or groom. Your dog handler is responsible for cleaning up after your pet, and a Pet Addendum must be added to your License Rental Agreement. Only service animals are allowed inside or around food at any time.
What forms of payment do you accept?
We accept cash, checks, or ACH payments.
When can I decorate for my event?
You get a twelve hour rental period and all decorating must be done during this time.
Do you include a Day of Coordinator with each rental?
This is a good question. We feel how you define Day of Coordinator could possibly differ from what we think it means. The short answer is no, but our team will be there the entire time of your event and will happily help with greeting vendors, answering questions, and helping out any way we can. Even though we are here to help make your big day go as smoothly as you’ve planned, we are not professional Day of Coordinators and do not want to present ourselves as such.
PLANNING QUESTIONS
When is the next open house?
Open house events are only for couples with whom we have already conducted a private tour of Prima Vista. Go here to see our open house dates and the RSVP form.
What time do you suggest we start the ceremony?
In Spring, Summer and Fall, we suggest a start time of 5:30-6:00 PM on Friday or Saturday, and 4:30-5:00 PM on Sunday . That provides five hours for your ceremony and reception. If you stretch it longer than that, it is our experience that your guests will get tired and start leaving early. In the Winter, we suggest you start one hour earlier to get your ceremony done well before sunset.
How will the tables and chairs be arranged?
We arrange the reception area based on your total headcount.
Do I get a rehearsal time?
Due to the likelihood that we will have another event on the day before your wedding, you should practice when you all get together for your rehearsal dinner. Otherwise, you may practice at one of our open houses.
Can we have fireworks?
You may have sparklers for your grand exit on the paved area only, but due to the threat of starting a forest fire, other fireworks are not allowed.
Can vehicles be left in the parking lot overnight?
We lock the gates when your rental term expires. All vehicles left in the parking lot overnight must be picked up the following morning at 10:00 AM.
What time does the music need to end?
Music must end 15 minutes before the time for your guests’ departure (75 minutes prior to the end of your rental term).
Can rental companies drop off or pick up items outside of the rental term?
All rental items must be dropped off and picked up during your 12-hour rental term.
Do you allow candles?
We do allow candles, as long as the flame is lower than the height of the candleholder (no exposed flames).
How many people can be seated at each table?
Our 60” round tables seat 8 comfortably. Our 8’ rectangular tables can hold up to 10.
When is our final headcount due?
Your final headcount is due three weeks prior to your wedding.
SET-UP AND DAY OF EVENT QUESTIONS
Are outside snacks and trays permitted?
You may bring outside food and beverages into the couple’s quarters prior to the ceremony. For the safety of your guests, once your ceremony has started, the only food and beverage that may be consumed on property are to be served by your caterer and bartender.
What is the event cleanup process?
You will be responsible for removing all of your personal items from the couple’s quarters and reception hall. Any trash should be placed in the provided trash cans. Your caterer and bartending staff will take care of cleaning up the kitchen and bar area. Our team will take care of everything else.
Can we nail or hang decorations from the walls or ceiling?
We do not allow anything to be attached to the walls, and our ceiling is too high for safely putting up or removing decor. A great way to enhance the reception hall is with uplighting provided by your DJ.
How early can my guests arrive?
Your guests may arrive no more than 30 minutes prior to your ceremony start time. Prior to this time, only vendors and members of the wedding party are allowed on the premises.
What about kids?
We understand that children are an important part of your circle of family and friends, but please be aware that children can influence the vibe of your wedding. Due to our elevated deck, fire pit, wildlife, and other natural hazards, children must be accompanied by a parent at all times.
Do we have to provide security?
We do not require security for your event, but if you feel it is necessary, we can provide you contact information to arrange security through the Hays County Sheriff’s Dept.